catalogNumber

Darwin Core

Term name

catalogNumber

Definition

An identifier (preferably unique) for the record within the data set or collection.

Apple Core

Recommendation

Recommended

Guidelines

General

With the exception of otherCatalogNumbers and recordNumber, provide only a single value per term (no concatenated lists).

institutionCode, institutionID, collectionCode, collectionID, datasetID and often datasetName are typically the same for all specimen records in a collection dataset. It is useful to provide them for each record, as it allows to reference an individual specimen, but they can be described in more detail in the dataset metadata. {KCP: is this needed here}?

Specimen {or catalog? KCP comment} number

The specimen {catalog? KCP comment} number is the primary identifier used by the herbarium to identify and reference a single specimen. This string of characters is typically stamped, sticked, printed or written on to the physical specimen and may be called the barcode number, accession number or catalogue {catalogue or catalog?KCP comment} number. It is strongly recommended to use a unique specimen number for each specimen in the herbarium.

Publish the specimen number in catalogNumber. On its own or in combination with the collectionCode it ideally creates a global unique identifier for each specimen record in the dataset. If specimen numbers are only unique within subcollections (or catalog number series) of the herbarium, it is useful to prefix the specimen number with a subcollection or series code (e.g. BRYO-10001, VASC-10001). In addition, the subcollection name can be published in datasetName.

If the specimen number is unique for each specimen, publish it in occurrenceID as well. This term is mandatory for datasets published via the GBIF IPT and is not supposed to change. Alternatively, you can use a persistent ID generated by your database. If your collection cannot provide a stable and unique identifier, IPT can generate one for you (based on the line number). Ideally you would copy this generated ID back to your database, so it is stored at the source.

Any specimen identifier attached to the specimen that is not used as the primary specimen number or collector number may be published in otherCatalogNumbers. This can include the specimen number from the original herbaria in the case of an exchange or donation. Separate identifiers with "|" or "; ".

Controlled vocabulary

N/A

Usage examples

Example #	institutionCode	institutionID	collectionCode	collectionID	datasetName	datasetID	catalogNumber	occurrenceID	otherCatalogNumbers	recordNumber
1	Université de Montréal Biodiversity Centre	ff7bd5db-b724-4932-b496-10ea298851f9	MT	urn:lsid:biocol.org:col:14437	Bryophytes	ada5d0b1-07de-4dc0-83d4-e312f0fb81cb	MT00168679	168979	DAO-94042/SFS-102678	4376
2	University of British Columbia	b542788f-0dc2-4a2b-b652-fceced449591	UBC	urn:lsid:biocol.org:col:15106	Vascular Plants		V96119	319		9072
3	Harvard University		A	urn:lsid:biocol.org:col:15406			barcode-00016549	http://purl.oclc.org/net/edu.harvard.huh/guid/uuid/8fdfc639-39c2-4933-a1e5-77107a9a5b83		40

Other resources

LINKS TO RESOURCES, PERHAPS WITH EXPLANATION